For each subscribed user on Office 365, you can install the Office applications on up to 5 devices. This post will explain how to install the Office applications on your Windows desktop or laptop. Some familiarity with Windows is required in order to be able to follow the steps. You will need your Office 365 Portal username and password in order to complete this tutorial. For example:
Using your web browser, go to https://portal.office.com/. Sign in to Office 365 using your username and password. Once successfully signed in you will see the Office 365 home page. Note the section at the bottom “Install Office on more devices”. Click the “Install” link following “On a PC or Mac:”.
The next screen is where you manage your installs of the Office applications. In this example, I have the applications installed on 2 PCs.
Further down the page, there is a drop-down box for “Language” and “Version”. Ensure that “English (United States)” and “32-bit (Recommended)” is selected. Select the 32-bit version even if you are running a 64-bit operating system, as there are compatibility issues with the 64-bit version. When you are ready, click “Install”.
You will then be prompted to download a small setup file. This will be different depending on which browser you use. For Internet Explorer 11, the prompt appears at the bottom of the browser like this:
If possible, click “Run”. Otherwise “Save” the file, locate it in your download location and double-click it to run it. Once the file has downloaded and executed, you will get a “User Account Control” dialog from program “Microsoft Office ClicktoRun”, published by “Microsoft Corporation”. Verify these details and if correct, click “Yes” to allow changes to your computer (this means allow the installation of the Office applications). You will then see the following screen:
You may notice this caption in the bottom right of your screen:
After a few moments you’ll see this screen. Click “Next” to continue.
A short presentation will be played. You can click “Next” to skip it.
The next screen tells you about OneDrive, Microsoft’s cloud-based file sync application. Click “Next”.
If you are not already signed in with a Microsoft account, the installation will ask you to sign in to Office. If you don’t do this, the integration with OneDrive will not work. It is recommended to sign in for this reason. Use the same Office 365 Portal username and password as detailed above.
Select a background for Office if you require one, and click “Next”.
You can see a quick introduction of the new features in this version of Office, or click “No, thanks”.
Finally, you’ll see this screen. Office will continue to install in the background.
The applications will be available from the Start Menu in the “Microsoft Office 2013” folder.
When you first start one of the applications such as Word or Excel, you may be prompted to select “Default File Types”. Unless you have a particular reason for using “OpenDocument formats” (compatible with OpenOffice/LibreOffice), you should choose “Office Open XML formats”, which ensure that files are saved using the default Microsoft Office file formats (DOCX, XLSX, etc).
Once the installation is fully completed, you’ll see this screen:
Office 365 is now successfully installed.